Loading Drawing Sets

Loading Drawing Sets

Drawings sets serve three purposes:

  1. To provide the field staff with a consistent set of site plans / images that they can re-use

  2. To consolidate all annotations and inspections into one drawing (referred to as the 'Big Picture').

  3. To load Technical Support documents for Passive Fire


Drawing Sets can be reused over multiple Work Packages.


Clarinspect can enable this feature for you. When enabled, a new menu item appears in the Hub menu.


If you are loading Technical Support documents for Passive Fire, click here and read this document first.

Adding a new Drawing Set



Click on the Drawing Set menu.

Click on the green button to add a new Site plan or Technical Support document


Any images displayed are representative only and may differ depending on the version being used

Give the Drawing Set a name (e.g. New Hospital) and a description - what it is here for and how it should be used?


Click on 'Create New Drawing Set'.

Add a drawing to the Drawing Set

A Drawing Set can hold many drawings. Each drawing can have multiple versions.

  1. Click to load and add drawings. Choose either single images (JPEGs or single page from PDF) or multiple drawings (from a PDF).

  2. Click here to Archive this Drawing set.

  3. Edit details of Drawing Set here (Name, Description).

To add a single drawing: 


Click on 'Add Drawing', ‘Single image of single page from PDF’. 


Note: For more details on loading multi PDF’S, see our user guide ‘Loading Multi Page PDFs’


Give the drawing a name and (optionally) a version name (this may be the drawing revision number e.g. A2).


Drawings are listed in alphanumeric order as computers see it; e.g. 0,1,2,3...then A,B,C. To avoid strange ordering in the list (e.g. "First floor" then "Ground floor") we suggest you put a number in front of the name of each drawing e.g. 00 Ground floor, 01 First floor etc... 


  1. Drawing name

  2. Version name (optional).

  3. Click green button to load a drawing file 

  4. OR

  1. Drag and drop pdf / image in blue box.

  2. Click to create new drawing.

Click Load File... to choose the file that holds your drawing



Currently images (jpeg/jpg only) and PDF files can be loaded.


Choosing an image file will load it immediately.


Choosing a PDF will open the file and display all pages in the file, so you can choose the page with the drawing you want to load.


  1. Select the page with the drawing you want (border will turn green when selected).

  2. Click here to rotate the page if required.

  3. Change display size of pages (tiny to XL). This will only affect the view on this page for identification purposes.

  4. Click here to Load Selected Page when you have chosen the one you want.


The drawing file is then loaded. Depending on how complex the drawing is, it may take a few seconds to load.


  1. Optional Step: "Replace File..." allows you to choose a different image or PDF if you chose the wrong one initially. You can replace the loaded drawing with another one if needed by clicking here or dropping PDF / image in the light blue box.


  1. Click to Save New Drawing.


If you are adding a new version that does not line up with the current version (for example it is smaller, rotated or in a different place on the drawing), please contact Clarinspect Support and we can assist you with updating the version information in order to correctly position the annotations on this drawing.

Loading portrait images / Rotating drawings

If you have only been given a drawing for your site in portrait, you can rotate it using the rotate buttons before you load it. If you don’t do this then after loading you will be given a warning at the foot of the page. To fix at this stage, you must click ‘Cancel’ to go back and repeat the new drawing process..


A Drawing or version can only be rotated before being saved.



When you have added a series of drawings to a Drawing Set you will have something like below:


Edit a drawing

Click on the Edit Version button or the Drawing Name. You will see all the versions of that drawing that have been loaded. The most recent version is listed first. The ”Current Version’ will have a green border.


  1. Version number prefixed here.

  2. Click here to make this the current version.

  3. Edit this version of the drawing.

  4. The current version has a green frame.

  5. Click here to add a new version.

  6. Click here to update the drawing name.


For further information about editing or updating drawing versions, please visit Adding a New Version of  a Drawing

Add Drawing Sets to a Work Package in the Hub

The purpose of adding Drawing Sets is to issue them to staff in the field via the App. To do this, you can add Drawing Sets (you are not limited to one) to a Work Package.


To start the process, edit your Work Package. Then choose from the available Drawing Sets and add them to your Work Package.


  1. Click Edit

  2. Click to choose which Drawing sets to choose.

  3. Use Modify to customise the order of drawings, and which ones to use in a drawing set.


Note: To learn more about ‘Modify’, see user guide ‘Managing Drawings on a Work Package’ 


Save your Work Package when finished.


Whenever you add or update a Drawing Set the team in the field will need to make sure they sync their devices to pick up the change immediately.

Using Drawings in an Inspection on the Hub

Edit an inspection that is in a Work Package with Drawing Sets assigned.


Find a Photo field; you will see a dropdown next to the button to 'Load Image File'.


Click the dropdown and then choose from the drawings present.


Select a drawing to use, this will then be shown.

Using Drawings in the App

Check out this guide to find out how to use drawings in the app. 

Credits

Floorplans shown are courtesy of Canterbury District Health Board.


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