Work Package
Resizing an image
Logos and Cover Photos must be within a certain size to be accepted for use. If your logo or cover photo is too large, you will need to resize it before uploading. The maximum dimensions for these images can be found in the Hub by hovering your mouse ...
Life Cycle of a Work Package
A Work Package can represent a site, a type of work, or a period of time. However you define how to use your Work Packages, they have different states of existence. Workpackages can be Draft Active Archived On Hold Draft Work Packages Work Packages ...
Adding your Logo into the Hub
If your system uses PDF reporting or Work Package Summary reports, you have the ability to add and update your own logo. If you do not add your logo the Clarinspect logo will be used by default. The admins in your organisation will have the ability ...
Different Branding on a Work Package
For special projects or key clients, you can swap out your usual logo and load in a different one—right inside the work package. It’s a simple way to tailor your reports for this project to have a different Brand Name and Logo. With Clarinspect you ...
Changing your Password
Your email address and password are used to access both the Hub and the App. You can only change your password from the Hub. On the Hub Log on to the Hub using your existing email address and password Click on the 'Profile' button in the top right. ...
Using the Review System
Reviewing an inspection allows you to check the work meets your required quality criteria. This is different from Approvals which is signing off, and locking the inspection records (see ‘Using Approvals’ for more information on this). The Review ...
Work Package Summary Reports
Work Package Summary Reports are intended to produce a report for a collection of inspections in a Work Package. These are selected by using filters. For more information about using filters, please read Using Insection Filters on the Hub You could ...
Set up a Work Package for your Project
Checklist Here are the things you need to check before you set up a new Work Package to hold the work for your site: Staff Are the staff you want to use added to your organisation? Have you added Monitors (outside observers) ? Do you need to add a ...
Importing Data into a Clarinspect Work Package
Importing data into a Clarinspect work package Preparing the data in a spreadsheet You will need to set up a spreadsheet with the right headers. Specifying text for text fields is easy, but if you want to load a specific value into a drop down you ...
Bulk Editing Through Importing
You may want to bulk edit a number of inspections within a Work Package. You will first need to export your data. Instructions can be found here: Exporting Data from the Hub. This is what the output will look like. You should save it as a master copy ...
Using Clarinspect to Monitor a Project
Clarinspect has a great feature where a person from outside a company can have free read-only access to monitor and view the progress of a project in Clarinspect. You will receive an invite to use Clarinspect, you need to "Accept the invitation” and ...
Adding Technical Support Documents for Passive Fire
The steps are the same as loading Drawing Sets into the hub (found in the Loading Drawing Sets guide). It is recommended to load Data Sheets that are specific to a project. You may have a number of Drawing Sets based on the number of different ...
Editable Lists
Some lists in your inspections can be made editable, so you can add new list items, retire old list items, and re-order what your users see in drop down lists in the Hub and App. Making a list editable is done for you by Clarinspect, but from that ...
Removing Data Using a Bulk Edit File
Removing Data using a Bulk Edit File To remove a field from your inspection, you need to delete the value from your spreadsheet before loading. There is a constraint that at least one other field for that inspection has a value, otherwise that row is ...
Exporting Data from the Hub
Exporting Data from the hub This brief guide is to step you through exporting data out of the hub. You can export your data as a .zip file with all photos and data, or as a .xlsx Excel file. Step 1: Find your data Log onto the hub ...
Importing Data into Sub Forms
Importing Data into Sub forms To add a new sub-form into an inspection from Excel you need to follow the following steps. Preparing the data in a spreadsheet To get a spreadsheet with the correct headers for a sub-form please contact Clarinspect ...
Protecting Edits in the Hub
Data backup & protection whilst editing Sometimes you may have done many edits on an inspection, or entered a lot of data on a new one, and then accidentally closed the browser / tab, or hit the 'Back' button. You think you have lost all your hard ...
Actions on Inspections
Actions on all Filtered Items NOTE: Only Work Package Managers and Org Admins are able to use this function. The ‘Actions on all filtered items’ feature on the Hub makes it easy for you to get complete actions on multiple items at once. To do an ...
Copy and Create Inspections
Reusing inspection data For specific solutions in Clarinspect, and in the FireQA suite, there are numerous systems that have the option to copy inspection data, and use it to create a new inspection. These Copy rules can also remap data. For ...
Using Inspection Filters on the Hub
Work Package Filters When you are looking at your Work Package view, you can use the filters on the right hand side to narrow down the amount of Work Packages you are looking at. You can filter by: Assigned user - this will show you all Work Packages ...
Adding Monitors to your Workpackages
Monitors are users of Clarinspect that only have the rights to view specific Workpackages, and Live work in those Workpackages (i.e. Draft, Active, Finished), but not cancelled or archived. Invite the new person as a Monitor Invite them as you would ...
Using Approvals
Once an inspection is approved it is uneditable. This stops data changing if it is going to be delivered to a client or an external database. Clarinspect can enable this feature for you. When they do, a new menu item appears in the Hub menu. This ...
Using Common Data
Overview Common data is added to a Work Package because it contains information that is used to fill in fields on each inspection done in that Work Package, or because there is supplementary information to show in the App that does not go into the ...
Setting up Offices and Sites
A Work Package can represent many different ways of working. It could be a Site, a Job, a Building, a Time Frame (eg a months work) or a bucket of business-as-usual ongoing inspections. To better organise your Work Packages, you can divide these into ...